Instrument Recording Standards
(G.S. 161-14) All documents presented for registration after July 1, 2002 must meet the following requirements:
- Be presented on 8 1/2 by 11 or 8 1/2
by 14 inch paper.
- Contain a blank margin of at least three inches at the
top of the first page, blank margins of at least 1/2 inch on the remaining sides of
the first page, and blank margins of at least 1/2 inch on all sides of subsequent pages.
- Be typed or printed in black on white paper
- Be typed or printed in a legible font no smaller than 10 points
Blanks in an instrument may be completed in pen and corrections to an
instrument may be made in pen.
- Contain text typed or printed on one side of a page
- Type of instrument must be stated at the top of the first page.
If an instrument does not meet these requirements,
the register of deeds shall record the instrument after collecting the
fee of $25.00 for nonstandard documents in addition to all other applicable recording fees.
All Deeds being recorded must provide a PIN # and be submitted to the Gates County
Tax Collector to certify ad valorem real estate taxes prior to recording.